Careers
DAY-TO-DAY COORDINATOR
Birthday Cake is looking for a full-time Day-to-Day Coordinator to join our Artist Management unit!
Do you thrive in a fast-paced, dynamic environment? Are you passionate about music and have a knack for organization and logistics? Birthday Cake is seeking a highly motivated and detail-oriented Day-to-Day Coordinator to provide essential support to our Artist Management Team.
About The Role:
The successful candidate will work closely with our Artist Management team in an administrative and logistical capacity, working on assignments across a broad spectrum of the music business. This role requires a proactive individual with excellent communication skills, a strong work ethic, and the ability to multitask effectively.
Responsibilities (may include, but are not limited to):
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Day-to-Day Support: Provide comprehensive support to the artist management team in their daily tasks and address artist needs promptly and efficiently.
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Administrative Coordination: Manage calendars, schedule meetings, handle correspondence, prepare and organize documents, royalty administration, merch manufacturing/fulfilment, maintain digital filing systems and project management software.
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Project Coordination: Assist with the planning and execution of projects, such as album releases, tours, promotional events, content creation, grant applications and completions, and marketing campaigns. Track projects and deliverables, ensuring timely completion by coordinating timelines, calendars, assets, and budgets.
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Travel Coordination: Arrange travel logistics for artists and team members, including flights, accommodation, ground transportation, visas, and itineraries.
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Tour Support: Provide logistical support during tours, including coordinating travel, accommodation, and shipping of merchandise/ equipment.
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Communication: Act as a point of contact for artists, managers, and external partners, ensuring clear and timely communication.
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Financial Administration: Process invoices, track expenses, reconcile credit card statements, assist with budget preparation and monitoring.
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Relationship Management: Maintain strong relationships with artists, managers, promoters, publicists, and other industry professionals.
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Research & Information Gathering: Conduct research on industry trends, venues, media outlets, and other relevant information.
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Social Media & Digital Marketing Support: Assist with social media updates, content creation, and online promotion (as needed).
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Other duties as assigned
This job description describes the main elements of this role in our Artist Management division, however a hands-on, flexible, and proactive approach is expected. At times, we must adapt to meet the changing needs of the company, our clients, and our team.
Qualifications:
o Enjoys problem solving and attending to un-glamourous administrative tasks.
o Happy to spend long hours on the computer and phone.
o Strong organizational skills and attention to detail.
o Strong communicator — both verbal and written.
o Able to remain calm and efficient under pressure.
o Enthusiastic and positive about work.
o Ability to multitask, prioritize, and adapt in a fast-paced environment.
o Willing to learn new skills and ability to demonstrate a flexible approach.
o Possesses a good amount of patience and empathy.
o Ability to work independently and as part of a team.
o A passion for music and a strong work ethic.
Bonus points:
o Coordination and administrative experience, in the field of music or otherwise.
o Preference for applicants who are serious about a long-term career in the business of music, and possess a desire for professional development and career growth.
Additional info:
Our main office is in Winnipeg, and though we do have staff across Canada and are willing to explore great candidates who require remote and hybrid options, preference may be given to those who are able to work from our Winnipeg office.
This is a full-time salaried position. Starting Salary Range: $38,000-$42,000 commensurate with experience, with competitive group health benefits, use of company MacBook laptop, flexibility in work schedule and location, generous holiday allotment, a healthy and supportive work environment.
About Birthday Cake:
Birthday Cake is an entrepreneurial environment where we nurture, develop, and promote the growth and sustainability of our artists’ careers. We love music, and we’re passionate about amplifying artists that inspire us in meaningful ways. We champion sustainable and successful music careers with integrity, compassion, and perseverance. We operate three divisions: Artist Management, Record Label, and Music Publishing. You can learn more at www.birthdaycakemedia.com
How To Apply:
Candidates are encouraged to submit a cover letter and resume outlining interest and experience, along with two professional references. Please email your application by 1:00PM on Friday, March 7, 2025 to Kelsey Assad – kelsey@birthdaycakemedia.com with the subject line “Day-to-Day Coordinator”. Only shortlisted candidates will be contacted.
We welcome applications from all qualified candidates. We believe in fair, accessible, and equitable employment practices. Should you require accommodation during the application or hiring process, please contact us so that we may meet your needs. All employment decisions are made without reference to irrelevant or discriminatory criteria.